Coordination Services & Pricing
Transaction Coordination - $350. This is one flat fee even if you have both sides of the deal. No hidden fees, no taxes, and if you don't close, you don't pay. Full Service Listing Coordination - $175. No hidden fees or taxes here either! Less headache, more free time for you to focus on building other aspects of your life.
Transaction Coordination - Contract to Close Sample Timeline
The start of your file includes:
• You are copied on all communication.
• Create a timeline from executed contract dates for all parties.
• Timeline progress updates sent out weekly.
• Ensure all documents are present and fully executed. (follow up for signatures if applicable)
• Follow-up on or begin your compliance.
• Introductory emails are sent to the title company, lender, the cooperating agent, and your buyer/seller.
• Buyer side - schedule and confirm all necessary or requested inspections, inform all.
• Listing side - confirm inspections have been scheduled and inform seller.
• Verify binder deposit, request receipt, and send to all parties.
• Obtain HOA/COA documents and application
• Send to your client/obtain receipt of HOA/COA documents
About halfway through your file:
• Follow up on the appraisal order/completion and financing contingency with the lender.
• If applicable, follow up on repair requests or write up an amendment for repairs.
**please note we do not negotiate repairs**
• Obtain Home Warranty (or ensure it has been ordered if needed).
• Confirm title has needed documents for closing.
• Obtain utility information to provide to your clients.
• Ensure HOA/COA application is submitted by deadline
• Obtain copy of HOA/COA approval
Nearing the finish line:
• Schedule final walk through.
• Confirm the clear to close with lender.
• Schedule/coordinate closing and send calendar invitations.
• Request draft ALTA for review.
• Ensure all documents obtained throughout transaction are securely uploaded into your compliance system (final audit).
• Conclude the transaction is fully funded/recorded and upload the executed settlement statement for compliance.
Listing Coordination - Full Service
Sample Timeline
Data entry for property listings can be both time-consuming and demanding. Provide the listing details using our easy entry form and we'll handle the rest!
• Reach out to your seller with a warm welcome e-mail.
• Obtain signatures for any disclosures and required paperwork.
• Verify compensation agreement if seller is paying both sides.
• Upload completed documents to your system and MLS.
• Complete MLS data entry – we ask that you review upon completion
• Write an immaculate description of the property and confirm it with you.
• Set up your preferred showing service.
• Coordinate and obtain photography with your preferred vendor if applicable.
• Upload and organize photos.
• Triple check your compliance across the board.
• It’s time to go live!
• Send link with live listing to your seller with a “Thank-You” e-mail.
